![]() ![]() You may already be using Substitute W-8s. Now that we know Substitute W-8 forms are allowed and there are some significant benefits not only to the AP team but also for the Non-US/Foreign vendor, what else do we have to think about? ![]() Other Tax Numbers: Such as VAT, GST or HST.Ĭlear Instructions/Determinations: Do presumptions rules apply? Is withholding required? Note why/why not. For Office Use Only.Ĭontact Information: Such as the remit address, or an email address. There are very specific instructions dictating the content that needs to be included from each IRS W-8 form and the requirements and restrictions for vendor certification.Īdditionally, you can combine the IRS W-8 forms with an existing form, opening the door to include the information on your current Vendor Setup Form as part of your Substitute W-8 form: Include additional fields such as:ġ042 Form Requirements: The not-so-new Unique Form Identifier, along with the Income Code, LOB Code and Chapter 3 or 4 Exemption Code and Status Code. Not only does the IRS allow substitute forms, but they even allow the combination of all five W-8 forms into one. ![]() As I discussed in my blog post, Tracking IRS Form W-8 Expiration Dates, “Collecting the right IRS W-8 form ( W-8BEN, W-8BEN-E, W-8ECI, W-8EXP, and W-8IMY) for foreign vendors is more complex than IRS Form W-9.” In addition to the potential for tracking expiration dates, with significant changes in the IRS W-8 forms in recent years, they can be difficult to interpret for both the AP team member and the vendor.ĭoes the IRS Allow Substitute W-8 Forms? And Can it Really Help? ![]()
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